Personal Assistant/Administrator

About the Role

We are seeking a highly organised and detail-oriented Personal Assistant/Administrator to provide administrative support to the Assistant Principal & Director of Jewish Life. The role will also be responsible for providing support to the Heads of Jewish Studies and their teams.

This position is part-time, 4 days per week during school term time only, plus an additional 2 weeks to be worked during the school holidays.

Key Responsibilities

Administrative Support & Communication
- Provide high-level support including managing correspondence, scheduling meetings, and preparing documents and presentations.
- Respond to and re-direct emails as appropriate; review, format, and edit correspondence including from Jewish Life leaders.
- Serve as the primary liaison between the Assistant Principal, staff, students, parents, and external partners.
- Draft letters, reports, and educational materials aligned with Jewish Life department standards and school values.
- Maintain confidentiality and handle sensitive matters discreetly, upholding the school’s ethos and respect for Jewish traditions and diversity.
- Coordinate onboarding of new staff within the Jewish Life department.

Calendar & Event Management
-  Organise and maintain the Assistant Principal’s calendar, ensuring alignment with school events and meetings.
- Coordinate appointments and assist in planning Jewish Studies initiatives.
- Support logistics and communication for Chagim (Jewish festivals), ceremonies, memorial days, camps and overseas programs.
- Project & Program Coordination
- Assist in the planning and implementation of Jewish Studies initiatives in collaboration with teaching staff and community representatives and organisations.
- Track action items from meetings and follow up to ensure timely completion.

Resource & Budget Management
- Coordinate and order resources for festivals (e.g., Challah every Friday, Model Sedarim, special dietary needs).
- Create and process purchase orders; assist with budget tracking and procurement of Jewish Studies materials.
- Maintain and update files, databases, and resources related to Jewish Life programming.

Role Requirements
- Demonstrated experience in a Personal Assistant or similar administrative role, preferably within the education sector.
- Outstanding communication skills, including an ability to provide effective and accurate information to students, parents, staff and members of the community.
-  Strong organisational skills with a proven ability to work under pressure with conflicting priorities, meet strict deadlines and pay attention to detail.
- Ability to maintain confidentiality and handle sensitive matters diplomatically and discreetly.
- Ability to work independently and as part of a team.
- Flexibility to work after hours for key events or meetings with international providers.

Benefits
- Up to 7 days of gifted leave per year (Jewish Holidays) in addition to public holidays
- Permanent full-time staff entitled to a 25% school fee discount for their children (Kindergarten to Year 12). Permanent part-time employees (working more than 50% of FTE) will be entitled to a pro-rata fee discount
- Free private & secure onsite car parking with onsite security
- Free membership & access to onsite gym & swimming pool
- Onsite Canteen
- Free access to confidential wellbeing support including onsite psychologists, counsellors & external Employee Assistant Program (EAP)
- Discounts at local retailers including – cafes, car repairs & more
- Discounted rental rates for hiring school facilities
- Located close to the Monash Freeway, Tooronga Train Station (7-min walk) and trams (10-minute walk)


Please submit your application directly via SEEK.